Free Toolkit — For Project Managers

Stop Losing
What Was Said
In the Meeting.

Every meeting produces actions, risks, and decisions. Most never make it into the right register. These 5 prompts fix that — in minutes.

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    Sound Familiar?

    Every meeting. Same gaps.

    The information was in the meeting. You were never missing it — you were just losing it in the gap between the conversation ending and the register being updated.
    The Fix

    What if the extraction happened before you left the call?

    Drop your transcript or notes into an AI — and get a structured digest of every action, risk, issue, and decision extracted, attributed, and formatted for your registers in under two minutes.

    What the AI needs from you is the 20% it can't do: confirming the owner of the ambiguous action, deciding whether the risk is real, and knowing which decisions actually carry authority. Everything else is extraction.

    These 5 prompts handle the extraction.
    You handle the judgement calls that require fifteen years of project experience.
    Inside the Toolkit

    Your 5-Prompt Toolkit

    1
    The Raw Transcript Dump
    Paste any meeting content — transcript, notes, or both. Get a structured digest with all outputs in one pass.
    2
    The Action Extractor
    Every commitment — including casual ones — captured in a table with owner, due date, and confidence rating.
    3
    The Risk Spotter
    "Might not make it." "Could be a problem." These belong in your risk register. The prompt finds them.
    4
    The Decision Logger
    Every decision captured with decision maker and follow-up required — audit trail from the moment it was made.
    5
    The Follow-Up Email Generator
    Draft the post-meeting summary email — actions, decisions, next steps — ready to send in under 30 minutes.
    Get All 5 Free
    The Progression

    The prompts are just the beginning.

    Meeting processing with AI isn't binary — it's a progression. Start wherever feels right.

    Level
    What It Is
    Time Saved
    What You Need
    ✓ Level 1
    The Prompts
    Paste your transcript. Get structured outputs. Copy into your registers.
    30–45 min/meeting
    Nothing. Start here.
    The Automation
    Transcript uploaded → Make.com fires → registers staged. By the time the call ends, the actions are queued for review.
    45–90 min/meeting
    Make.com (free tier)
    The free toolkit gets you started on Level 1. Ready for Level 2 and 3? The full Meeting Minutes Manager has you covered.

    → See the Full Meeting Minutes Manager Toolkit
    Don't Wait

    Your next meeting ends in an hour.

    You can reconstruct what was said from memory and half-complete notes.

    Or you can have a structured action register in under two minutes.

    Get instant access — it's free

      Built with Kit

      No spam. No sales sequence. Just the prompts, a follow-up tip on using the Action Extractor, and the option to go deeper when you're ready.